Customer Receipts and Allocations

Processing Receipts

• Tasks / Accounts Receivable / Enter Transactions

• Select type - Receipt or Journal (Receipts for most payment transactions)

• Enter the relevant details – Customer Code, Date (date payment received), Reference, Comment and the Net Receipt (total amount of funds received).

• Take care to ensure that the Bank Through box is ticked if the payment has been received directly into the bank account so the payment will appear on the bank reconciliation.

• If this is not ticked the payment will be included in the next banking deposit along with other items to be banked such as cheques and receipts.

• Click on Save

Allocations

• Click on Yes to Allocate the payment to the invoices

• To Allocate the amounts click on the Invoices in the Debits table and press F4 to move the amounts to the allocate column on the right. Press F3 to un-allocate

• When the payments received and the invoice allocations totals match the Balance to Allocate field will be blank.

• Allocations can be done at a later time if preferred by choosing no when the Allocate Immediately confirmation box appears

• To Allocate at a later time go to Tasks / Accounts Receivable / Allocate Transactions

• Press the Edit button (F11)

• Click on the invoice amount to allocate with the payment and press F4

• Note: This same method can be used for Allocating Credit Notes against Invoices.