Transferring Module Transaction Batches to the General Ledger

This option is available from the Tasks tab of the navigator. It will automatically generate a transaction batch for the General Ledger to enable you to easily keep your General Ledger up to date.

Each transaction batch is specific to the module you are transferring to the General Ledger.

The batches created will have separate entries for each transaction entered in the specific module i.e. for each transaction it debits or credits the relevant control accounts and sales accounts. The dates for the lines in the batch are the individual transaction dates.

o   Select the Tasks Tab

o   Select the module you wish to transfer transactions to the General Ledger for

o   Select Transfer to the General Ledger

o   Select the Period you wish to transfer transactions up to.

o   Click OK

This will transfer the batch to the General Ledger. The batch can then be posted immediately or posted at a later date.

Posting Batches to the General Ledger      

Posting batches to the General Ledger is a straight forward process

You can only post batches that fall within the available period window (between first and last available period

Tasks_General Ledger_Enter Transactions

In the screen in front you will see transaction batches already there if you have transferred from the various modules. These transactions will have the name of the module transferred under the details heading and have a class of module batch.

o   Open the transaction batch by selecting the transaction and clicking the open details button.

o   Check that the transactions in the batch are correct

o   Repeat this process for all batches if wanting to post all batches at one time

o   If wanting to post all transactions relating to the period select the post all batches button

o   If wanting to post batches individually select the batch you wish to post and click the post individual batch button

Once you have chosen to post the batch Individual transactions in the batch will be posted to the General Ledger accounts.

End of Period Updates

End of Period Updates are run for all of the major modules. This will roll the modules over to the next period. This will progress the aged balances in accounts payable and accounts receivable.

Note:   Before running an end of period update ensure that you have run a backup of the company. You should also Print Statements

Tasks_Module_End of Period Update

o   Click Run

o   Repeat for all necessary modules